Student Government Constitution-Coon Rapids

Constitution (Ratified Dec 01, 2010)

Article I.                    Name and Purpose

Section 1.       The name of this organization is the Anoka-Ramsey Community College – Coon Rapids, Campus Student Government, herein referenced as CSG

Section 2.       The Campus Student Government shall be the Campus Student Association as defined by MnSCU Board Policy Chapter 2, Section 1

Section 3.       The purpose of the CSG shall be to:

Subsection i.              Function

a.)          Advocate for students and represent the student body and affiliated organizations regarding matters of student concern;

b.)          Provide a means for establishing and maintaining working relationships between staff, administration, and faculty;

c.)           Promote leadership and citizenship throughout the student body;

d.)          Protect and promote academic and social policies that will assist with development of each student;

e.)           Acquire and relay accurate information to the student body;

f.)           Review and recommend for action all club and organizational charters;

g.)           Further and improve student participation in college activities;

h.)          Review requests and allocate funds to student clubs and organizations;

i.)            Collaborate with and provide guidance to student clubs and organizations;

j.)            Aid in the internal administration of the College, including, but not limited to:

·      Student activities

·      Hiring

·      College facilities

·      Budgetary and fiscal matters

·      Policy development

k.)          Promote student advocacy at the National and State Government levels;

l.)            Promote involvement within the community around the College

Article II.               Membership

Section 1.       Minimum qualifications

Subsection i.              The CSG is open with no discrimination regarding race, sex, color, creed, religion, age, national origin, disability, marital status, status with regard to public assistance, sexual orientation, membership or activity in a local commission as defined by law

Subsection ii.             Membership is open to currently enrolled students, with no less than one (1) credit, who maintains a minimum cumulative GPA of 2.00

Subsection iii.           Students interested in membership must attend two (2) full consecutive CSG meetings (voted in at the beginning of the third meeting in open floor)

Subsection iv.           Interested students must fill out the Student Government Application and hand it in to the Director of Student Activities

Subsection v.            Must be inducted by a simple majority vote, except in cases of students seeking At-Large status which requires a two-thirds (2/3) vote

Section 2.       The responsibilities and expectations of all members include:

Subsection i.              Staff the office for one hour a week

a.)          The senate will discuss initiatives with explanations in the meetings, a written list will be provided in the office

b.)          When the CSG takes on an initiative it is strongly encouraged that all senators offer their assistances in the implementation of said initiatives.

Subsection ii.             Actively serve on at least one (1) committee/board per semester.

Subsection iii.           Consider all sides of funding requests brought before the CSG

Subsection iv.           Vote on issues brought before the CSG.

Subsection v.            Maintain open and friendly communications with the college community.

Subsection vi.           Be a positive role model for the student body.

Subsection vii.         Attend regularly scheduled meetings. Members shall not have more than two (2) unexcused absences.

Section 3.       At-Large CSG member:

Subsection i.              Students seeking At-Large status, must submit a letter of intent to the CSG President to be read before a meeting prior to an At-Large election.

Subsection ii.             May be elected when there is a member or prospective member who, for whatever reason, cannot attend the regularly scheduled CSG meetings.

Subsection iii.           The CSG may at any time, by two-thirds (2/3) vote; elect an At-Large Representative.

Subsection iv.           Once elected has one (1) vote (when present) that cannot be proxied,

Subsection v.            Will not consist of more than three (3) students at a time;

Subsection vi.           At-Large CSG members may not hold Executive Board positions;

Subsection vii.         Must meet requirements as mentioned in Section 2, with exception to meeting attendance.

Article III.          Structure of Organization

Section 1.       All powers of the CSG are delegated to it by the College Administration. Therefore, the College President has the right to veto any act of the CSG or to remove any powers held by the CSG

Section 2.       The CSG shall have an Advisor approved by the College President after consultation with the CSG

Section 3.       The CSG shall have officers that are elected annually by senators to form the executive board.

Section 4.       Executive Board:

Subsection i.              The Executive Board shall include the President, Vice President, Director of Communications, Director of Public Relations and Legislation, Clubs Coordinator, and CSG Technology Liaison.

Subsection ii.             The Executive Board is responsible for all CSG daily activities and minor concerns. They may not authorize the expenditure of funds or make decisions for the CSG as a whole, but may recommend actions for the CSG

Subsection iii.           The Executive Board is responsible for the interpretation of the Constitution.

Subsection iv.           The Executive Board shall hold regularly scheduled meeting, unless total CSG membership consists of fewer than twelve (12) persons

Subsection v.            The Executive Board shall be chaired by the President

Section 5.       Any three (3) members of the Executive Board, acting together, shall have the same authority as the president to express the opinion of the CSG

Section 6.       Membership of the CSG shall be limited to thirty (30) members or one (1) percent of the student body full-time-equivalency (FTE), whichever is greater; and shall include the Executive Board

Section 7.       The CSG shall be associated with the Minnesota State College Student Association, herein referenced as MSCSA, in accordance with the MSCSA constitution

Section 8.       CSG members that hold an executive position within the MSCSA may not be elected nor appointed to an executive position within the CSG

Article IV.           Nomination, Election, and Vacancy of Officers

Section 1.       No CSG member may hold more than one (1) CSG executive office at any given time.

Section 2.       Any member may hold one office for no more than four (4) full semesters.  With exception to a vacant office and no interested parties.  Any service within said office during a semester shall constitute a full semester

Subsection i.              If no interested parties come forward during nominations the CSG President may temporarily appoint a willing member that has reached the term limit.

Section 3.       Terms of Office:

Subsection i.              The term of office for any executive board member shall end on June 30, unless called upon by the President

Subsection ii.             The term of office for any student representative shall end on June 30

Subsection iii.           A student’s CSG membership will be continued if they are present for the next regularly scheduled meeting after June 30

Subsection iv.           All student at large positions end on the first day of the next term.  Anyone wishing to stay a student at large must follow Article II, Section 3

Section 4.       Vote Tabulation:

Subsection i.              The CSG Advisor and at least one (1) student not running for office appointed by the CSG President shall form an election committee in charge of running the elections

a.)          They are responsible for the tabulation of ballots in all elections.

b.)          Hearing any complaints about unfairness in any aspect of the elections.

Subsection ii.             If the CSG advisor is not available, the president shall appoint a person to assist with the tabulation of the ballots.

Subsection iii.           Immediately upon tabulation, the President shall notify the CSG, and subsequently the student body, faculty, and administration of the election outcome.

Section 5.       Spring Elections

Subsection i.              The offices of the President and Vice President shall be elected by the student body during the spring semester of each school year before the MSCSA Spring General Assembly

Subsection ii.             Any student intending to enroll for at least three (3) credits for the upcoming year may apply for a ballot on the voting ticket

Subsection iii.           Candidates applying for either position must submit a letter of intent to the current CSG at least five (5) business days prior to election date, which shall include

a.)          Name

b.)          Office of intent

c.)           Qualifications for office

d.)          Future plans for CSG

e.)           No less than fifteen (15) student signatures and corresponding student/tech IDs indicating support

Subsection iv.           No write-in candidates shall be allowed.  Ballots with write-in votes shall not be counted

Subsection v.            “No confidence” and “abstain” shall be offered as choices on the ballot

Subsection vi.           No candidates may preside over the voting booth or count the ballots

Subsection vii.         If deemed necessary, supervision of voters and voting will take place by objective members of staff to ensure that neither ballot tampering nor intimidation of voters has taken place. This may include a private, single-voter area being erected for the purpose of privacy

Subsection viii.        Votes to be tabulated as stated in Section 5

Subsection ix.           A simple majority shall win the election

Subsection x.            The winner of the spring election shall take office the following July 1st

Section 6.       Fall Elections

Subsection i.              Nominees for any Executive Board Officer must be a current CSG member; there is no limit to the amount of nominees on any one ballot

Subsection ii.             The Director of Communications, Director of Public Relations and Legislation, Clubs Coordinator and CSG Technology Liaison. shall be nominated and elected by current CSG members during the first CSG meeting of fall semester

Subsection iii.           Nominations and elections for all executive board positions during the fall elections shall take place in one meeting except in cases of removal, dismissal or no nomination for position

Subsection iv.           Following a nomination, candidates shall be required to introduce themselves, state their qualifications, and provide other information regarding their interest in the office

Subsection v.            The election shall be by secret ballot

Subsection vi.           “No confidence” and “abstain” shall be offered as choices on the ballot

Subsection vii.         Votes to be tabulated as stated in Section 5

Subsection viii.        A candidate wins by receiving a two-thirds (2/3) majority vote. If no single candidate receives a two-thirds majority, the candidate(s) receiving the lowest total of votes (and those with no votes) shall be dropped from the ballot. With only two (2) candidates remaining on a ballot, a simple majority shall win the election

Section 7.       Removal or Resignation

Subsection i.              In cases of removal or resignation of officers, a special mid-year election is required.

Subsection ii.             This election shall take place no sooner than six (6) days after the resignation or dismissal is effective;

Subsection iii.           If an officer resigns or is removed over a semester break, then the following semester, a special election for the vacant position shall take place during the second official meeting .

Subsection iv.           Mid-year elections shall be conducted as fall elections

Section 8.       Succession

Subsection i.              The Vice President shall fill a vacancy in the office of the President until such a time that an election may be performed for the position

Subsection ii.             The Director of Communications shall fill a vacancy in the office of the Vice President until such a time that an election may be performed for the position

Subsection iii.           The Director of Communications shall fill a vacancy in the office of the President if the office of the Vice President is empty or the Vice President is unable/declines to fill the position of President until such a time that an election may be performed for the position

Subsection iv.           In the absence of the Director of Communications, the President shall appoint a member as interim secretary to take minutes until the position is filled

Subsection v.            In the absence of the President, Vice President, and Director of Communications, the CSG Advisor shall chair an election to fill one or more positions before any further business is conducted. The CSG Advisor may appoint one CSG member to assist in the tabulation of the ballots

Section 9.       Campaigning Rules

Subsection i.              Campaign posters and paraphernalia require approval from the Director of Student Activities and shall conform to the college posting policy

Subsection ii.             There will be a limit of ten (10) posters per campaign

Subsection iii.           Only four (4) posters may be larger than 8 ½” x 11” size paper

Subsection iv.           Candidates may not send out global emails through the campus email network

Subsection v.            Campaigns may not be funded by student-life funds

Section 10.   Vacant Officer Positions

Subsection i.              In cases of a vacancy the CSG President may appoint a CSG member to temporarily fill a position until the next election.  Appointments must be approved by a simple majority of the CSG.

Subsection ii.             Any CSG member interested in a vacant officer position should notify the CSG President.

Article V.                Duties of Executive Board Officers

Section 1.       Requirements of all Executive Board officers:

Subsection i.              All Executive Board Officers must carry at least three (3) credits per semester at ARCC-CR;

Subsection ii.             All Executive Board Officers must maintain at least a 2.00 cumulative GPA

Subsection iii.           Any Executive Board Officer cannot be a member of any other College’s CSG

Subsection iv.           No Representative may hold more than one (1) executive office at any given time.

Section 2.       President:

Subsection i.              Responsibilities:

a.)          Responsible for the overall organization and operations of the CSG and for enforcing the constitution.

b.)          Preside over regularly scheduled CSG meetings, including Executive Board meetings.

c.)           Call and preside over special CSG meetings.

d.)          Oversee proper execution of all motions passed by the CSG.

e.)           Appoint members to fill temporary Executive Board vacancies.

f.)           Co-chair the ARCC-CR Student Life Committee with the Dean of Student Life.

g.)           Authorize purchase requisitions.

h.)          Serve as Ex-Officio Chair of all internal committees unless an alternate is appointed by the President or elected by the CSG.

i.)            Represent the student body on the College Advisory Committee.

j.)            Possess knowledge of MSCSA governing documents

k.)          Be familiar with MnSCU and ARCC student-related policies.

l.)            Represent the CSG and serve as chief delegate at MSCSA events

·      If unable to attend MSCSA meetings the President may appoint another member to attend as the CSG delegate.

m.)        Maintain regular communication with other community and technical colleges and the MSCSA Executive Board.

n.)          Work with the Director of Public Relations and Legislation to inform the CSG of all bills in the state legislature and congress that relate to higher education.

o.)          Meet weekly with the Director of Student Activities.

p.)          Orient new members to policies and procedures of the CSG.

q.)          Assist other members in any special projects or events.

r.)            Prepare and distribute meeting agendas one (1) hour prior to regular meetings.

Section 3.       Vice President:

Subsection i.              Responsibilities:

a.)          Shall assist the President in all Presidential duties.

b.)          Preside over meetings in the absence of the President.

c.)           Coordinate daily operations and concerns of the CSG.

d.)          Coordinate for CSG all of the committees requiring CSG membership in which a member of the student body or CSG serves.

e.)           Advise the CSG concerning matters of parliamentary procedure unless a parliamentarian has been appointed.

f.)           Shall organize and chair the following working document committee’s as necessary

·      The Constitution Committee.

·      The Platform Committee.

g.)           Recommend amendments to the Constitution as necessary.

h.)          Update the Constitution with amendments.

i.)            Assist the President in maintaining the organization of CSG and in handling the internal affairs of the CSG.

j.)            Advise other officers about their job duties.

k.)          Advise other members of current initiatives.

l.)            Sign purchase requisitions when the President is unavailable.

m.)        Assist other members in any special projects or events.

n.)          Assist the CSG Advisor in verifying that all members meet the membership requirements.

Section 4.       Director of Communications:

Subsection i.              Responsibilities:

a.)          Prepare CSG meeting agendas in consultation with the Executive Board

b.)          Shall notify the Students of ARCC-CC of actions taken by the CSG, issues, and meetings.

c.)           Maintain accurate, historical records of CSG, including agendas, meeting minutes, Constitution, CSG membership rosters, etc.

d.)          Record meetings minutes; distribute minutes to interested students, faculty, and administration, prior to the next scheduled meeting.

e.)           Take roll-call votes.

f.)           Co-chair the Advertising committee, the purpose of which shall include promotion for the CSG. Distribute, as appropriate, mass communication noting concerns and positions of CSG on key issues.

g.)           Collect CSG and Clubs and Organizations mail from Central Services weekly.

h.)          Post the CSG documents on both the Student Senate Bulletin board(s) and electronically (where available), including

·      Meeting Agendas at least three (3) business days before  the meeting

·      Meeting Minutes at least three (3) business days prior to the next meeting

i.)            Serve as the fiscal agent for the CSG:

·      Maintain accurate budget records.

·      Provide budget reports at meetings.

Section 5.       Director of Public Relations and Legislation:

Subsection i.              Also known as the Legislative Director

Subsection ii.             This position may be divided into Director of Public Relations and Legislative Director for the term if  approved by a three-quarters (3/4) vote of the CSG before the election is held

a.)          If position isn’t divided, responsibilities in both subsection iii and iv are the responsibility of the Director of Public Relations and Legislation.

Subsection iii.           Director of Public Relations Responsibilities:

a.)          Shall promote the CSG to the campus and recruit new members.

b.)          Chair the Advertising committee, the purpose of which shall include promotion for the CSG.

c.)           Promote MSCSA Rally Days on campus

d.)          Write an update article for each printing of the school newspaper

e.)           Be in charge of advertising elections for spring

f.)           Submit publicity for CSG sponsored events to appropriate parties (student newspaper, local media, electronic displays, etc.)

Subsection iv.           Legislative Director Responsibilities:

a.)          Distribute as appropriate mass communication noting concerns and positions of CSG on key issues.

b.)          Maintain contact with state legislators, city council members, members of Congress, and County Commissioners who represent the community around ARCC-CRC.

c.)           Maintain contact with the MSCSA platform committee and the Metro North Regional Member thereof.

d.)          Maintain contact with the MSCSA Government Relations Associate.

e.)           Coordinate meetings between members of CSG and state legislators at the MSCSA Advocacy Days.

f.)           Arrange debates between local candidates in election years

g.)           Promote voter registration and participation on campus

h.)          Keep the CSG informed of bills in the state legislature and congress that relate to higher education.

Section 6.       Clubs Coordinator:

Subsection i.              Responsibilities:

a.)          Inform the CSG of college and club-sponsored activities and events.

b.)          Oversee the clubs’ budgets, and report them to the CSG.

c.)           Maintain a copy of all official clubs’ Constitution and Bylaws.

d.)          Facilitate relations with and provide guidance to clubs.

e.)           Assist all interested students in forming clubs.

·      Insuring the requirements for club chartering and funding are meet.

·      Ensure that all clubs comply with provisions contained in this Constitution

f.)           Maintain accurate member list of all clubs and organizations

g.)           At the beginning of each term obtain a list of all active clubs and organizations first official meetings.

h.)          With the Director of Student Activities, solicit information from clubs to assist in recommending the Clubs’ budget considered by the Student Life Committee.

i.)            Sit on the Advertising Committee

·      To Promote Clubs and Organizations.

·      Keep calendar of club events current and organized

Section 7.       CSG Technology Liaison:

Subsection i.              Responsibilities:

a.)          Assist the CSG with all matters in regards to technology.

b.)          Make recommendations on action items involving technology.

c.)           Chair the meeting when reviewing the technology recommendations from the Technology Advisory Committee.

d.)          Assist with the upkeep of the CSG D2L page.

e.)           Oversee the use of the CSG property.

f.)           Assist with emails and other forms of mass communications.

g.)           Oversee/Administer the CSG website creation and maintenance.

Article VI.           Quorum and Voting

Section 1.       Quorum

Subsection i.              A quorum shall consist of one-half of the CSG membership plus one (1)

Subsection ii.             Only one (1) member present by proxy may be counted toward quorum

Subsection iii.           The absence of an At-Large member shall not be counted against quorum; however, if an At-Large member is present, he or she may count towards quorum

Section 2.       Voting

Subsection i.              The CSG Advisor shall not have a vote

Subsection ii.             The President or chair shall not have voting rights except at Executive Board meetings, for the elections of board members and in the case of a tie

Subsection iii.           In the event of an even two-thirds or a three-quarters vote on votes that require it, excluding elections, the President may cast a swing vote

Subsection iv.           An abstain vote does not count as a no vote.

Section 3.       Proxy

Subsection i.              Voting by proxy for election purposes is prohibited

Subsection ii.             A member may not proxy his or her vote more than two (2) meetings in a row

Subsection iii.           A member may receive only one (1) vote by proxy (Up to five members per meeting can proxy their vote)

Subsection iv.           A member may proxy his or her vote to another member to use at their discretion

Subsection v.            Only an excused absence can proxy their vote

Subsection vi.           In the event of a foreseen absence, the member may solicit permission from the President or Vice President to proxy and inform the President or Vice President to whom the vote has been proxied

Subsection vii.         An At-Large representative may not proxy his or her vote

Section 4.       Conflict of Interest

Subsection i.              Any time there is to be a vote that a CSG member(s) would directly benefit from they must abstain.

Subsection ii.             For any motion pertaining to a club or organization, members of said club or organization will abstain.

Subsection iii.           The CSG member may participate in the discussion to answer questions, but may not advocate for the action to be taken.

Subsection iv.           The minutes shall reflect the abstention of the CSG member(s).

Section 5.       All expenditures from the CSG budget or Clubs budget require a two-thirds (2/3) majority vote of the CSG.

Article VII.      Meetings

Section 1.       The CSG shall meet once per week during fall and spring semesters, excluding finals week and spring break, and at the call of the CSG President during summer session.

Section 2.       Emergency Meetings

Subsection i.              The President, a majority of members, or a group of fifty (50) students may call an emergency meeting in order to deal with crucial issues as they arise.

Subsection ii.              Emergency meetings shall not take the place of regularly scheduled meetings.

Subsection iii.            Twenty-four (24) hours notice must be given for such meetings, and the agenda must be posted twenty-four (24) hours in advance

Section 3.       Any CSG member, College administrator, faculty member, staff member, or registered student may submit an item to the agenda within one (1) hour of regularly scheduled meetings

Section 4.       All meetings are subject to Robert's Rules of Order, current Edition

Section 5.       The President shall chair CSG meetings. In the event of vacancies or absences, the temporary chair shall be (in this order): the Vice President, Director of Communications,  Director of Public Relations and Legislation, Clubs Coordinator CSG, and Technology Liaison

Section 6.       Attendance

Subsection i.              CSG members are required to attend all regularly scheduled meetings.

Subsection ii.             An absence to a meeting may be excused at the discretion of the Executive Board when a written advanced notification is sent a minimum of thirty (30) minutes prior to the scheduled start of said meeting.

Subsection iii.           A member is required to notify the President or Vice President in advance of an absence in writing

Subsection iv.           A member of the Executive Board who plans to be absent must submit their Executive Board Report to the President or Vice President before the meeting.

Subsection v.            Failure to notify in advance and/or submit a report shall result in an unexcused absence.

Section 7.       All meetings are open to interested parties; however, the President must grant anyone wishing to speak the floor. The CSG may override this decision by a two-thirds (2/3) vote

Section 8.       The CSG, by two-thirds (2/3) vote, may remove anyone from the room who is disturbing order and otherwise disturbing the flow of the meeting

Section 9.       The CSG, by a three-fourths (3/4) vote, may order to discuss a sensitive or private issue. Only CSG members and the CSG Advisor may be in attendance for said issue.

Section 10.   Layout

Subsection i.              The order of business shall be

a.)          Call to order

b.)          Roll Call and Establishment of Quorum

c.)           Approval of the Agenda

d.)          Approval of the Minutes

e.)           Student Open Floor and Guest Speakers

f.)           Executive Board Reports

g.)           Advisor Report

h.)          Committee Reports

i.)            Unfinished Business

j.)            New Business

k.)          Other

l.)            Good of the Order –Informal Suggestions by members that would benefit the association and it business

m.)        Announcements

n.)          Adjournment

Article VIII. Committees and Boards

Section 1.       Attendance:

Subsection i.              Appointees are expected to attend all scheduled meetings.

Subsection ii.             If unavailable, appointees are responsible for notifying their alternates, with reasonable time to make the scheduled meeting.

Section 2.       The Executive Board may require a written report one (1) week in advance.

Subsection i.              Written reports shall include, but not be limited to: place, dates of meetings, members, visitors in attendance, and brief summary of each meeting.

Section 3.       Campus Programming Board

Subsection i.              Serving on the ARCC Campus Programming Board fulfills the requirement of serving on a committee.

Section 4.       College Committees:

Subsection i.              Students seeking appointment to a college committee must submit a letter of intent to the CSG president

Subsection ii.             Committees (standing or ad hoc) with joint representation from student, faculty, staff, and administration of the college.

a.)          Budget Committee

b.)          Technology Advisory Committee (TAC)

c.)           Safety and Security Committee

d.)          Facilities Advisory Committee

e.)           Strategic Planning Committee

f.)           Strategic Initiative Proposal Committee (SIP)

g.)           Art Committee

h.)          Student Awards Ceremony Committee

i.)            Hiring Committee’s

Subsection iii.           The CSG President shall appoint CSG members to College Committees when available, else any currently enrolled qualified student.

Subsection iv.           Any At-Large CSG member may be the appointed CSG member however the same committee attendance rules apply.

Subsection v.            The appointee shall provide a verbal report to the CSG following each of the committee’s scheduled meetings, with exception to hiring committees.

Section 5.       CSG Standing Committees:

Subsection i.              Committees that have indefinite terms and need to be maintained yearly include:

a.)          Student Life Committee, Chaired by the President

b.)          Advertising Committee, chaired by the Director of Public Relations and Legislation

c.)           Constitution Committee, chaired by the Vice President

d.)          Platform Committee, chaired by the Vice President.

Subsection ii.             The committee chair shall present the committee’s findings and/or recommendation(s) to the full CSG for further action.

Section 6.       Ad hoc Committees:

Subsection i.              Can be formed by a majority vote of the CSG, they shall be chaired by the Vice President unless an alternate chair is appointed by the President or elected by the CSG.

Subsection ii.             Each ad hoc committee is disbanded at a date set by the CSG following the formation of said ad hoc committee.

Subsection iii.           Upon disbandment said ad hoc committee chair shall present the committee’s findings and/or recommendation(s) to the full CSG.

Article IX.           Clubs and Organizations

Section 1.       Student groups seeking official club or organization status must meet the following requirements:

Subsection i.              Be open to with no discrimination regarding race, sex, color, creed, religion, age, national origin, disability, marital status, status with regard to public assistance, sexual orientation, membership or activity in a local commission as defined by law

Subsection ii.             Ensure the club’s purpose benefits students and the College

Subsection iii.           Secure a faculty or staff advisor, approved by the Director of Student Activities

Subsection iv.           Submit a proposed written constitution to the CSG.

Subsection v.            If the proposed club seeks to be affiliated with a state or national organization, the affiliated constitution and the terms of affiliation must also be submitted and approved by the CSG

Subsection vi.           Submit a roster of active student-members and student/tech IDs, ensuring the minimum membership is at least five (5)

Subsection vii.         Approval of the charter requires a three-fourths (3/4) majority vote of the CSG

Section 2.       Responsibilities of clubs and organizations include:

Subsection i.              All clubs and organizations must submit a completed Appendix F of the ARCC Clubs and Organization Guide to the CSG after their first official meeting of each semester, excluding summer semester

Subsection ii.             Maintain at least five (5) active student members at all times

a.)          Member list must be kept current with the Clubs Coordinator

b.)          Members must be registered for a minimum of one (1) credit.

Subsection iii.           Submit a written report once per year to report meeting schedule, activities, upcoming events, and anticipated funding needs.

Subsection iv.           Submit all Constitution and Bylaw amendments and or revisions to the CSG.

Subsection v.            Any club or organization wishing to receive funds must have a representative present at the programming board meetings at least once a month.

Subsection vi.           All club and organization expenditure requests require one (1) Student Club representative to appear before the CSG if totaling over $500 yearly.

Subsection vii.         Any club and organization expenditure requests not totaling $500 yearly can be given to the CSG advisor.

Subsection viii.        Before a club or organization’s expenditure request may be approved, the club must have completed the required follow-up for all past approved expenditures.

Subsection ix.           All club and organization expenditure requests requiring CSG approval must be turned in to the CSG or Director of Student Activities one (1) day in advance of the CSG meetings.

Subsection x.            All clubs and organization members that receive approval for travel must agree and sign the Student Travel Responsibility Contract and return it to the Director of Student Activities.

Subsection xi.           All clubs and organizations must adhere to the expectations and responsibilities listed in the ARCC Clubs and Organization Guide, Appendix F

Section 3.       CSG responsibilities in regard to clubs and organizations include:

Subsection i.              The CSG considers requests for provisional and official club status and recommends action to the College President. The College President shall have final authority to approve or deny all charters.

Subsection ii.             The CSG shall have the right to inspect all books, records, and activities of clubs to review operations and to determine that clubs are operating within their stated purpose.

Subsection iii.           The CSG considers for action all requests for funding brought forth by clubs.

Subsection iv.           The CSG shall have the privilege of calling presiding officers or other duly constituted members of the clubs for consultation when considering matters of concern to these organizations

Subsection v.            The CSG, by two-thirds (2/3) vote, may place on probation, suspend, or revoke the charter and official club status of any club or organization

a.)          Which fails to abide by its stated purpose,

b.)          That is determined to be in violation of the CSG rules and responsibilities as previously stated.

c.)           Or fail to meet the overall requirements of the College.

Subsection vi.           Prior to a charter being placed on probation, suspension , or revocation, members shall be granted an opportunity to speak on behalf of the club or organization

Article X.                Discipline

Section 1.       Any CSG member found in violation of the Student Conduct Code or illegal behavior shall be removed from the CSG immediately

Section 2.       Any CSG member is subject to the suspension of their right to vote as a senator for

Subsection i.              Failing to meet the requirements of serving as a senator

Section 3.       Any CSG member is subject to removal for

Subsection i.              Failing to maintain the minimum qualifications stated in Article II, Section 1 (as determined by the Director of Student Activities)

Subsection ii.             Failing to carry out his/her membership responsibilities

Subsection iii.           Behaving in a manner deemed unfit by the CSG

Subsection iv.           Missing two (2) meetings unexcused

a.)          A meeting absence will be determined by a majority of the executive board

Subsection v.            Failing to follow the Student Code of Conduct set forth by ARCC

Section 4.       The CSG executive board in conjunction with the Director of Student Activities will immediate remove any CSG member due to a Student Conduct violation, falling below the minimum requirements or other illegal/unethical behavior

Section 5.       Any member may be removed from the CSG by a two-thirds (2/3) vote.  To the extent possible, the member being considered for removal shall be notified prior to a vote to dismiss and given an opportunity to speak on his/her own behalf.

Article XI.           Dormancy and Method of Dissolution

Section 1.       In the event the CSG becomes dormant, the CSG Advisor shall set a meeting and notify all Representatives.

Section 2.       The ARCC-CR CSG may be dissolved by one (1) or more of the following methods:

Subsection i.              By a two-thirds (2/3) vote of the student body; or

Subsection ii.             Closing of the college

Article XII.      Amendment

Section 1.       Suggestions to amend the Constitution may be made in the following manners

Subsection i.              Any administrative staff of the college may submit a proposed amendment to the appropriate committee.

Subsection ii.             Any CSG member may submit a proposed amendment to the appropriate committee.

Subsection iii.           Any student may submit a proposed amendment to the CSG, if a petition supporting the amendment has signatures of two hundred fifty (250) students, or five (5) percent of the student body full-year equivalent (FYE), whichever is fewer.

Subsection iv.           A proposed amendment must be submitted at least one meeting prior to the vote on the amendment.

Section 2.       Amendment Requirements

Subsection i.              The Constitution shall be amended by three-fourths (3/4) vote of the CSG

Section 3.       Ratification

Subsection i.              Amendments to the Constitution, when ratified, take effect at the beginning of the next term or midterm.

a.)          “Midterm” for the fall semester is defined as the week after MEA weekend.

b.)          “Midterm” for the spring semester is defined as the week after spring break.

Subsection ii.             Any minor amendments made to this document shall be listed in a “Revision History” section.

Subsection iii.           Any major amendment made to this document shall be documented in the old copy of this document which is to be kept for historical purpose.

Section 4.       This document may be suspended, as a whole or in part, temporarily by a three-fourths (3/4) vote of the CSG

Article XIII. Revision History

Section 1.       Revisions made 2008

Subsection i.              In the Bylaws Article IV, Section 2, Letter D

a.)          took out the words that a representative from each club must attend every CSG meeting and replaced it with

b.)          One student club representative must appear in front of the CSG during the first two (2) consecutive meetings of each term that the club is established. Also they are required to meet one (1) additional time near midterm, to be determined by CSG, and communicated via the clubs coordinator. In addition to any other request by a (2/3) vote by the CSG

Section 2.       Revisions made 2009

Subsection i.              Bylaws became part of the constitution again.

a.)          Reason: Roberts’s rules of order stated the only reason for bylaws is to make it harder to change the constitution and most organizations have done away with bylaws.

Subsection ii.             Article X Section 2

a.)          Added Subsection v.

Subsection iii.           Article IV. Section 4 & Section 7 & Article VIII Section 2 & Section 6

a.)          Broken up into subsections

Section 3.       Revisions made 2010

Subsection i.              Added CSG Technology Liaison and Conflict of interest subsection.